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Protocol for inter-council resource sharing

In association with the Municipal Emergency Management Enhancement Group (MEMEG), we identified a need to determine an agreed position between councils regarding the provision of resources to assist other municipalities with response and recovery tasks during and after emergencies.

This led to the development of a protocol for inter-council emergency management resource sharing (Word - 121KB). The protocol is intended to clarify operational, insurance and reimbursement issues that may arise through municipal resource-sharing arrangements.

The protocol is consistent with the concepts and policy guidelines articulated in the Emergency Management Act 2013 and the State Emergency Management Plan.

Council adoption of the protocol is voluntary. It is not intended to inhibit or diminish the effectiveness of any existing inter-council resource sharing arrangement. Councils should review any existing arrangements to ensure that issues identified in this protocol are addressed.

Councils are asked to recommit to the protocol every four years. They can opt in or out of the protocol arrangements at any time by notifying us in writing and providing 30 days’ notice.

The current protocol (Version 2) will be superseded in February 2021 by Version 3 (Word - 271KB). The list of signatories will be updated after this date.

To assist with the response to the 2019-20 bushfires in east Gippsland and north east Victoria, the MAV established a Human Resource Sharing Database to log offers of assistance from the local government sector. It is intended to only activate the use of the database in major emergencies to facilitate resource sharing.

MAV Human Resource Sharing Database link:

Protocol signatories

Councils that are currently signatories are formally indicating their support for the principles of the protocol.Under the Alpine Resorts (Management) Act 1997, the board of an alpine resort is deemed to be a municipal council for the purposes of the Emergency Management Act (1986). Therefore alpine resorts are eligible to be signatories to the protocol.

Protocol signatories
Alpine Shire Council Greater Shepparton City Council Mount Alexander Shire Council
Ararat Rural City Council Hepburn Shire Council Moyne Shire Council
Ballarat City Council Hindmarsh Shire Council Mt Hotham Alpine Resort
Banyule City Council Hobsons Bay City Council Murrindindi Shire Council
Baw Baw Shire Council Horsham Rural City Council Nillumbik Shire Council
Bayside City CouncilHume City Council Northern Grampians Shire Council
Benalla Rural City Council Indigo Shire Council Port Phillip City Council
Boroondara City Council Kingston City Council Pyrenees Shire Council
Brimbank City Council Knox City Council Queenscliffe Borough Council
Buloke Shire Council Latrobe City Council South Gippsland Shire Council
Campaspe Shire Council Loddon Shire Council Southern Alpine  Resort Management Board
Cardinia Shire Council Macedon Ranges Shire Council Southern Grampians Shire Council
Casey City Council Manningham City Council Strathbogie Shire Council
Central Goldfields Shire Council Mansfield Shire Council Stonnington City Council
Colac Otway Shire Council Maribyrnong City Council Surf Coast Shire Council
Corangamite Shire Council Maroondah City Council Towong Shire Council
Darebin City Council Melbourne City Council Wangaratta Rural City Council
East Gippsland Shire Council Melton City Council Wellington Shire Council
Falls Creek Resort Management Mildura Rural City Council West Wimmera Shire Council
Frankston City Council Mitchell Shire Council Whitehorse City Council
Gannawarra Shire Council Moira Shire Council Whittlesea City Council
Glenelg Shire Council Monash City Council Wodonga City Council
Golden Plains Shire Council Moonee Valley City CouncilWyndham City
Greater Bendigo City Council Moorabool Shire Council Yarra City Council
Greater Dandenong City Council Moreland City Council Yarra Ranges Shire Council
Greater Geelong City Council Mornington Peninsula Shire CouncilYarriambiack Shire Council