MAV governance policies
MAV is committed to being an ethical organisation. Evidence of this can be seen in our adoption of the following:
- Integrity framework (Word - 145KB)
- Fraud and corruption control framework and plan (Word - 107KB)
- Fraud and corruption policy (Word - 104KB)
- Code of Conduct for Board members (Word - 218KB)
- Code of Conduct for staff (Word - 95.5KB)
- Conflicts of interest policy for employees, contractors and consultants (Word - 117KB)
- Gifts, benefits and hospitality policy (Word - 130KB)
- Protected disclosure policy (Word - 111KB)
- Protected disclosure procedures (Word - 162KB)
- Procurement policy (Word - 119KB)
- Ethics and probity in procurement guidelines (Word - 132KB)
The intent of these policies, amongst other things, is to:
- actively discourage and prevent corrupt and fraudulent conduct
- create an environment that is conducive to uncovering any fraudulent and corrupt conduct
- put in place systems for reporting any actual or suspected instances of fraudulent and corrupt conduct
- manage any instances of fraudulent and corrupt conduct that are detected or reported
If a person wishes to report an actual or suspected instance of fraudulent or corrupt behaviour they may do so either by:
- disclosing it to the Independent Broad-based Anti-corruption Commission (IBAC) in accordance with the Protected Disclosure Act 2012 (PDA); or
- disclosing it to the MAV's Chief Executive Officer or the Deputy CEO and General Counsel.
The purpose of the Protected Disclosure Act 2012 is to encourage and facilitate the making of disclosures of improper conduct and detrimental action by public officers and public bodies. It does so by providing certain protections for people who make a disclosure, or those who may suffer detrimental action in reprisal for making a disclosure. An essential component of this protection is to ensure that information connected to a protected disclosure, including the identity of a discloser and the contents of that disclosure, are kept strictly confidential.
If you are contemplating making a protected disclosure, please read MAV's protected disclosure policy and the protected disclosure procedures to ascertain whether the nature of the matter is captured by the PDA and how to make a compliant protected disclosure. If you are unsure, you are advised to contact IBAC for confidential advice.
MAV's fraud and corruption policy provides for the reporting of fraudulent or corrupt conduct outside of the provisions of the PDA. This policy describes the process which will be followed. If you do wish to report a matter to the CEO or Deputy CEO, you can do so in one of the following ways.
You can call the MAV and make an appointment. The MAV telephone number is 03 9667 5555. You should indicate that the subject matter is confidential.
You can send a letter clearly marked "Private and Confidential" to:
Chief Executive Officer (or Deputy CEO and General Counsel)
Municipal Association of Victoria
GPO Box 4326
MELBOURNE VIC 3001
You can alternatively deliver a letter addressed as above and clearly marked "Private and Confidential" to the MAV offices at Level 12, 60 Collins Street, Melbourne 3000.
You may also send an email, however, in order to ensure confidentiality, it is suggested that you telephone either the CEO or Deputy CEO in advance and make arrangements with them to ensure confidentiality of your email.