Best Practice Procurement Guidelines

The Victorian Local Government Best Practice Procurement Guidelines (the guidelines) provide a set of principles and practices that represent the most efficient and practical course of action for each council in developing and maintaining their legislated procurement policy.

Download the Victorian Best Practice Procurement Guidelines 2024

The policy and practices should reflect best practice local government procurement processes to,

  • Achieve value for money outcomes and continuous improvement in the provision of services for the community.
  • Ensure resources are used efficiently and effectively to support councils’ strategic objectives and improve the overall quality of life of people in the local community with sustainable future outcomes in mind.
  • Comply with relevant legislative requirements.
  • Achieve high standards of openness, fairness, accountability, risk management, probity, and transparency.
  • Minimise the cost of preparing submissions for potential suppliers by ensuring a competitive process.

The Municipal Association of Victoria accepted a request from Victorian local government procurement professionals to assist them in preparing updated procurement guidelines for the sector. The aim of the guidelines was to address current local government procurement best practice and the requirements for procurement under sections 108 and 109 of the Victorian Local Government Act 2020. A sector reference group of procurement professionals from the sector was established to undertake this task.

MAV Procurement would like to acknowledge the following people for their contribution to the development of the Guidelines: Marnie Benny, Tony Caccaviello, David Cecala, Danielle Cox, Luke Crampton, Julia Cushing Marcus Daniel, Jason Farrugia, Nicole Kennedy, Fran Miller, Greg Painter, Molley Qi, Georgina Riddington, Samantha Rodriquez, Paul Sherwood, Kelly Stevens, Miranda Somers, and Julie Wiggins.

Collaborative Procurement

Download the collaborative procurement checklists

These guidelines are based on the principles underpinning the Victorian Local Government Best Practice Procurement Guidelines 2013 and represent the work of the sector reference group.

The guidelines address:

Procurement principles:

  • Legal
  • Strategy
  • Collaboration
  • Probity
  • Accountability.

Procurement cycle:

  • Procurement planning
  • RFx preparation
  • Evaluation
  • Negotiation
  • Contract award
  • Contract and supplier management
  • Performance review.