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Existing Supplier

Thank you for partnering with MAV Procurement.

Our suppliers play a vital role in helping Victorian councils deliver essential services and infrastructure to communities across the state. MAV Procurement is committed to supporting strong supplier relationships and collaborative procurement outcomes that deliver value for councils and suppliers alike.

This page provides information, resources and support to help suppliers successfully manage their contract obligations and engage with councils under MAV Procurement arrangements.

Working with Councils and Associate Members

Councils and associate members engage suppliers directly under MAV Procurement contracts using their own procurement policies, delegations and approval processes.

Depending on the contract, engagements may occur through:

  • VendorPanel Requests for Quotation (RFQs)
  • Direct engagement under contract provisions
  • Customer contracts or service agreements
  • Purchase orders or project-specific engagements.

Engagement models may vary across contracts. Suppliers should always review the relevant contract documentation and customer requirements.

Supplier Responsibilities:

As an appointed supplier, you are responsible for:

  • Maintaining current insurances, licences and compliance documentation
  • Ensuring company and contact details remain up to date
  • Responding to council requests in a timely and professional manner
  • Delivering goods, services and works in accordance with contract requirements
  • Meeting any applicable reporting obligations
  • Maintaining high standards of customer service and performance.

Suppliers are expected to uphold the principles of fairness, integrity and accountability in all dealings with councils and MAV Procurement.

Contract Reporting

Accurate contract reporting is essential to ensuring the ongoing success and sustainability of MAV Procurement arrangements.

Reporting supports:

  • Contract performance monitoring
  • Sector-wide insights and benchmarking
  • Future contract improvements
  • Procurement planning and decision making across local government.

Where reporting obligations apply, suppliers must provide engagement and spend information in accordance with their contract requirements.

VendorPanel

VendorPanel is MAV Procurement's preferred platform for supplier engagement and sourcing activities.

Through VendorPanel, suppliers may:

  • Receive and respond to RFQs
  • Maintain compliance documentation
  • Update organisational information
  • Access contract information and communications.

Suppliers should ensure their VendorPanel profiles remain current to avoid missing opportunities and contract communications.

Resources and Support

MAV Procurement provides suppliers with access to contract resources and support throughout the contract term, which may include:

Additional resources may become available over the life of the contract.

Staying Connected

To ensure you receive important updates and communications, please notify MAV Procurement of any changes to your organisation's nominated contacts.

We also encourage suppliers to follow the Municipal Association of Victoria (MAV) on LinkedIn for procurement news, market updates and future opportunities.

Need Assistance?

Our team is here to support you throughout your contract term.

For contract enquiries, reporting questions or general support, please contact the MAV Procurement team: Email: procurement@mav.asn.au

Phone: (03) 9667 5548.