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Terms and Conditions

  1. The Municipal Association of Victoria (MAV) runs the MAVlab Innovation Awards.
  2. Entries must comply with the 2025 MAVlab Innovation Awards Eligibility criteria.
    1. The Municipal Association of Victoria (MAV) reserves the right to refuse entries that do not comply. This decision is at the sole discretion of the MAV and no correspondence will be entered into.
    2. Entries that do not meet eligibility requirements and are removed from the assessment in 2025 may be submitted in future years.
  3. Entries must be submitted by any individual who is a fulltime, parttime or casual council staff member in a Victorian local council about council staff or council-led projects or programs. Entries cannot be submitted by a sector partner, community group or organisation.  Collaborative projects are encouraged, and partners should be noted in entries.
    1. If an entry is received from anyone other than a council staff member, they will not be eligible. The MAV will make our best efforts to inform them in a timely manner so that they may engage correct resubmission, however there will be no extensions or special considerations granted.
  4. Information supplied within the entries must be correct and complete.
    1. The MAV reserves the right to verify any information contained in each submission.
    2. All personal or sensitive information will be treated as confidential and used in accordance with the MAV’s Privacy Policy.
  5. All entries and accompanying documents must be supplied in English at minimum.
  6. Entries which do not use the Entry Form linked on the MAVlab Innovation Awards website will not be considered.
    1. Supporting content must be uploaded as per the Entry Form instructions.
    2. We will not accept content emailed to the MAV staff outside of the entry process. If you have challenges with uploading content, reach out to MAVlab@mav.asn.au.
  7. Entries can be made by a person for than one project per category, and more than one category per project, as supported by the Entry Form. There is no limit to the number of projects submitted by councils.
    1. If multiple submissions are received for one project in one category, MAV will make our best efforts to inform the council in a timely manner, so that they may consolidate their submissions. Separate entries will be assessed as such.
    2. If multiple submissions are received for a person or team in one category, MAV will consolidate the entries.
  8. The finalists will be notified by email, to the email address provided through the Entry Form, by Wednesday 3 September.
  9. Entries may be submitted for people or projects that have previously won awards as part of other awards programs, including MAV Tech Awards.
    1. A project or person cannot win an award in a particular category more than once across multiple years.
    2. If a project is submitted for a new iteration or improvement, it will be considered a new project and therefore eligible for entry in future years.
  10. Submitters must demonstrate the merit of their submission against the Challenge evaluation criteria (Criteria) as listed on the MAVlab Innovation Awards webpage and in the Entry Form.
  11. The decision of the judges is final and no correspondence will be entered into.
    1. The MAV will host a rigorous assessment process to determine finalists and winners in each category across several stages.
    2. Each entry will receive a minimum of three scores. The MAV will not disclose scores publicly or to entrants however the MAV may share comments made by assessors with entrants. If a request is received for assessor feedback, the MAV will respond within 3 months of 8 October 2025.
  12. By entering the MAVlab Innovation Awards, applicants confirm they have all relevant permission(s) from involved parties associated with the entry including partner organisations and any parties involved with the development of the entry to allow the MAV to promote the entry across any of its promotional platforms without limitation.
  13. The entry and accompanying documentation including diagrams, images, photographs and video content must be made available for use without limitation by the Municipal Association of Victoria for the ongoing promotion of local government in and outside Australia. Images and videos may also be supplied to media by the MAV for publication to further promote the project, the MAVlab Innovation Awards program and local government in general.
    1. The MAV will use its best endeavours to credit photography and videography submitted as part of an entry where such information has been supplied. All other images and AV material supplied to the media will be credited: Images courtesy of MAV, MAVlab Innovation Awards.
  14. All entries agree to participate in the documentation of their projects if selected as finalists and published online to be shared with the sector.
  15. No Council may use the MAV logo without prior approval and consent from MAV team, which can be requested by emailing comms@mav.asn.au.
  16. Entries for the 2025 MAVlab Innovation Awards will be accepted from 9am Friday 13 June 2025 (AEDT) until 5.59pm on Thursday 31 July 2025 (AEDT). No late entries will be accepted.
    1. No additions to entries will be accepted, once an entry is submitted it is considered final.
    2. The MAV may decide to extend the entry period at their own discretion, and will update this website as well as notify anyone with entries that are underway via the Entry Form platform.
  17. By submitting an application to the MAVlab Innovation Awards, the applicant is agreeing to the above-mentioned Terms and Conditions of entry.
  18. These Terms and Conditions are subject to change. All council staff who have made submissions will be notified and the website will be updated.

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