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Templates

Procurement Policy – plug and play template

Best practice procurement policy template (Word – 201KB)

Under sections 108 and 109 of the Local Government Act 2020, every Victorian council is required to prepare, adopt and comply with a procurement policy.

To support this, MAV has partnered with a working group of procurement professionals from across the Victorian local government sector to deliver a new, best practice Procurement Policy Template.

This new policy framework builds on previous models developed by the Northern and Southern Regional Procurement Groups and has been purpose-built to support consistent, compliant, and collaborative procurement practices across the state.

What’s Included:

  • A streamlined, audit-ready policy aligned with the Local Government Act 2020 and 2024 Best Practice Procurement Guidelines
  • Editable, plug-and-play appendices for:
    • Spend thresholds
    • Delegations of authority
    • Exemption grounds
    • Contract variation limits
    • *Optional* Key Performance Indicators (KPIs) and Quadruple Bottom Line (QBL) measures.

Best Practice Procurement Executive Summary

Collaborative Procurement Policy - Executive Summary (PDF - 187KB)

To help councils fast-track internal briefings and reporting, a ready-made Executive Summary is included.

It's ideal for:

  • Briefings with Council staff, Executive Leadership Teams and Councillors
  • Supporting Council or Audit Committee reports for endorsement.

Why It Stands Out:

  • Practical and flexible – ready to drop into your governance framework with minimal changes
  • Localised – designed for rapid tailoring to reflect your council’s priorities
  • Future-focused – separates the “why” (policy) from the “how” (manuals and procedures), enabling quick updates when audit expectations or market conditions change
  • Collaborative and proven – shaped by real procurement professionals working in local government today.

Coming Soon

MAV Procurement is working with Victorian councils through the Sector Reference Group (SRG) to develop a suite of practical procurement templates, guides and resources that support consistent, compliant and efficient procurement practices across local government.

Designed to complement council procurement policies, these resources will provide procurement practitioners with ready-to-use tools and practical guidance that can be adapted to meet local requirements.

What to Expect

Procurement Templates
Access a growing library of procurement templates designed to support procurement planning, sourcing, evaluation, contract management and supplier engagement activities.

Practical Procurement Guides
Step-by-step guidance to help council officers navigate common procurement processes, improve consistency and support compliance.

Procurement Manual – Plug and Play (to be launched in late 2026)
A practical, operational resource designed to complement procurement policies by providing clear guidance on how procurement activities can be undertaken in practice.

Best Practice Resources
Access examples, tools and reference materials developed in collaboration with councils and informed by sector experience.

Consistent Approaches
Support greater consistency in procurement practices across Victorian local government while allowing flexibility for individual council requirements.

Built by the Sector, for the Sector
Resources are being developed with direct input from councils to ensure they are practical, relevant and aligned with real-world procurement challenges.

Supporting Procurement Capability
The Templates, Guides & Resources Program aims to reduce duplication of effort across councils by providing practical tools that procurement teams can adapt and implement within their own organisations.

The initiative will also help support capability development by providing clear, accessible guidance for both experienced procurement practitioners and staff undertaking procurement activities as part of their broader role.

Looking Ahead

Development of the resource suite is currently underway through the MAV Procurement Sector Reference Group, with councils helping identify priority templates, guidance materials and areas for standardisation.

Resources will be progressively released as they are developed and refined, creating a practical toolkit that supports procurement excellence across Victorian local government.