Share

Working with MAV Panels

MAV Procurement delivers collaborative procurement solutions that help Victorian councils and associate members achieve better value, reduce procurement complexity and access trusted suppliers.

Through our publicly tendered panel contracts, councils and associate members can access pre-qualified suppliers across a broad range of goods, services, infrastructure and technology solutions. Developed in collaboration with councils and designed to meet the evolving needs of local government, our procurement arrangements are available to both councils and associate members. They provide compliant and efficient pathways to market that reduce risk, save time, deliver better value, and support stronger outcomes for the sector and the communities it serves.

Getting Started

To help councils confidently navigate MAV Procurement panel contracts, we have developed the ‘How to Use MAV Procurement Panels Guide’, a practical step-by-step resource covering:

  • Understanding MAV contract structures and engagement models
  • Council responsibilities and reporting requirements
  • Running RFQs through VendorPanel
  • Direct engagement and alternative procurement pathways
  • Contract finalisation and supplier engagement processes
  • Available support, training and resources.

Download the How to Use MAV Procurement Panels Guide (PDF - 30.1MB)

Contract-Specific Buying Guides

While the MAV Procurement Panels Guide provides general guidance across our contract portfolio, individual contract arrangements can vary significantly.

To support councils, MAV Procurement is developing a suite of contract-specific Buying Guides that provide detailed information on:

  • Contract scope and categories
  • Supplier engagement models
  • RFQ and sourcing requirements
  • Customer contract conditions
  • Pricing structures and commercial considerations
  • Contract-specific governance requirements
  • Practical guidance on achieving value for money.

Where available, Buying Guides can be found within the relevant contract page and within VendorPanel.

Before You Engage

Before using any MAV Procurement contract, councils should:

✔ Review the contract documentation and Buying Guide

✔ Confirm the arrangement aligns with the goods, services or works required

✔ Understand any contract-specific engagement requirements

✔ Apply your Procurement Policy, including quotation thresholds, approvals and governance requirements

✔ Review supplier pricing, contract conditions and available documentation within VendorPanel.

Accessing Contracts through VendorPanel

VendorPanel is the primary platform used to:

  • Access contract documentation and supplier information
  • Review pricing schedules and contract resources
  • Issue and manage RFQs
  • Record and track supplier engagements
  • Support contract reporting and visibility.

Councils should always review the resources available within VendorPanel, as many contracts include additional templates, guidance materials and supporting documentation.

Supporting Procurement Excellence

MAV Procurement is more than a contract provider. We work with councils to build procurement capability through:

  • Buying Guides and procurement resources
  • Training and eLearning programs
  • VendorPanel training sessions
  • Contract briefings and webinars
  • Sector networking and knowledge sharing opportunities.

Many councils also choose to make MAV Procurement guides and resources available through their internal procurement intranet or knowledge management systems, helping staff access consistent procurement guidance and contract information.

Need Support?

Whether you need help selecting the right contract, understanding engagement requirements or navigating VendorPanel, the MAV Procurement team is here to help.

Contract Enquiries: procurement@mav.asn.au

Training and Capability Support: MAV Procurement Training and Resources

VendorPanel Support and Training: View upcoming training sessions and resources.